Audio-Visual Services

Basic audiovisual services are provided in the following OCAF spaces:

  • Leavey Program Room
  • Sellinger Lounge
  • McShain Lounges (large and small)
  • Copley Formal Lounge

Restrictions and use fees are applicable. 

Classroom Education Technology Services (CETS) provides limited audiovisual services in:

  • ICC Auditorium
  • Lohrfink Auditorium

Additional information in regards to services provided by CETS is available here.  Generally, CETS require service requests be submitted at least 10 business days prior to your event date.

If audiovisual services are needed for other OCAF-managed spaces, services may be contracted with any of the university’s preferred vendors:

It is the responsibility of the event planner to work directly with the department or vendor to make all arrangements for on-site audio and video services.  Arrangements are made by the client directly with the vendor.  If the client desires to use the services of an external vendor, plans should first be reviewed with OCAF so that facilities conditions and constraints are clear.

Electrical Services

All arrangements for special electrical service should be coordinated with Facilities Management once you have received your reservation confirmation.  The Facilities Management staff provides routine maintenance in University facilities and responds to special requests for services to support electrical equipment which cannot be plugged into existing outlets.   Amplifiers or lighting equipment drawing more than 50 amps in interior spaces and 20 amps in outdoor locations, or requiring the services of an electrician must be approved by University staff. The Facilities Management staff, at their discretion, may require additional support staff for events that require special electrical equipment. The cost of special services or equipment will be charged to the client.  A work order request form can be completed via an online request form found here,  or by calling 202-687-3432.

Catering Services

Catering services must be arranged directly by the event sponsor and must meet all University insurance liability requirements.   A list of university’s preferred caterers can be found here.  Caterers may only use the requested space to stage for the event. In Copley, a separate pantry is provided to help with set-up needs. Caterers may NOT stage in any other locations, including the corridor and stairwell.

Parking and Transportation

The Office of Transportation Management may provide parking arrangements for special activities upon request. Public parking is available for a fee on campus in SW Garage and the Leavey Center.
The Georgetown University Transportation Service (G.U.T.S.) operates a shuttle service with routes to Rosslyn and Dupont Circle Metro stations and the Georgetown University Law Center. Ridership is free to all full-time faculty, staff, and students. Georgetown University students, staff, faculty and alumni may also request charter services for which a charge will be assessed.
A taxi stand is located adjacent to the front door of the Georgetown University Conference Center.
For further information about parking and transportation services and fees, contact the Office of Transportation Management, (202) 687-4372.

Access for People with Disabilities

In accordance with the Americans with Disabilities Act, the University is committed to providing access to all programs for students, staff, faculty and guests with physical disabilities. A lift is permanently installed in the Copley Formal Lounge to provide access for those who cannot manage stairs. Please consider the needs of all guests, including those with disabilities,  as you plan an event. Contact our office for information, if you are concerned about the accessibility of a particular facility or space. A map of handicapped accessible routes may be obtained from the Office of Transportation Management located at P4M Southwest Garage or call (202)  687-4372.  In addition, the Office of Student Affairs publishes a guide book, “A Guide to Special Services for Students with Disabilities” which is helpful in addressing questions about access routes on campus as well as information about transportation and parking.