The following is a breakdown of ABCS’ distribution structure to the Club Sports Program:
60% of the budget will be allocated to a Need-based System, to be determined at an in-person budget summit meeting with ABCS in the spring.
18% will be reserved for Ad-Hoc/Appeals
6% for Dues Assistance.
0.25% will go to ABCS Programming.
The final 17.75% will be distributed through our new points program: Fairness, Responsibility, and Equity in Allocations for Club Sports (F.R.E.A.C.S.) starting in the Fiscal Year 2026 allocation process (for the Academic Year 2025-2026).
Many points are gained simply by being an active club that uses school resources responsibly. There will be no tier or hierarchy, simply a specific monetary value for each point, determined by the total number of points collected by all teams. It is important to note there is no separate pool of Nationals/Regionals funding, as that will be incorporated into initial budget allocations.
The F.R.E.A.C.S. Point System reflects a shift in allocation, it will not be in place until FY26. Points for F.R.E.A.C.S. will be accrued throughout FY25 to be implemented in FY26.
FY25 – (AY 2024-2025)
Category
Allocated
Team Allocations
75.00%
Dues Assistance Program
6.00%
Appeals
18.75%
Club Sports Programming
0.25%
F.R.E.A.C.S.
0.00%
Total Budget
100.00%
FY26 – (AY 2025-2026)
Category
Allocated
Team Allocations
60.00%
Dues Assistance Program
6.00%
Appeals
16.00%
Club Sports Programming
0.25%
F.R.E.A.C.S.
17.75%
Total Budget
100.00%
Important procedural updates to the ABCS allocation process for the 2024-2025 Academic Year
Budget request forms will need to be submitted for the next academic year, and allocations will be sent out in a similar process as years prior. However, teams must present in-person to ABCS during the budget summit, outlining the absolutely necessary funding items for their budget in the following year. Since allocations will likely be below what is necessary for teams, it is absolutely crucial for teams to only submit what is necessary.
With this new allocation structure, teams can expect to utilize the ad hoc funding system more frequently. Self-fundraising is encouraged for teams to be able to not rely on ad hoc, as funding will deplete later in the year. The decrease in individual team allocation and increase in ad hoc is intended for those teams that artificially inflate their budgets and consistently overestimate and over-request during the budget summit process. As we audit actual costs throughout the current academic year, changes need to be made immediately to make sure teams are being allocated funding appropriately.
Teams will no longer submit individual regionals/nationals requests during the school year. Your budget submission will need to include any expected nationals funding. Thus, it is the individual team’s responsibility to make sure they are using this increase in team allocation for their regionals/nationals tournaments properly.
Below are the annual criteria for what ABCS will consider as a club member:
Must be an undergraduate student currently enrolled in a degree-granting undergraduate program with Georgetown University.
Sign an Online Waiver for your Club Sport through the Advisory Board for Club Sports CampusGroups page BEFORE any tryout or practice (informal or formal). This can be done remotely on the field/court or with a computer beforehand. Members must sign a waiver for each team they participate.
Paid the minimum $30 per semester or $60 annual ABCS membership dues or applied for Dues Assistance
Each student must have Health Insurance to participate in the Club Sports Program. We recommend a physical before participating as well.
Join Campus Group Team Roster by 9/30 for fall and 3/31 for spring
Concussion Policy Agreement: must be read and signed on CampusGroups before (1) the second practice, (2) the first competition, or (3) within two weeks of joining the club, whichever comes first.
Teams can and will be removed from F.R.E.A.C.S. and Ad-Hoc allocation pools if any of the following criteria are reached:
Lack of due paying members: 100% of all active rostered members must pay ABCS dues. For the 2024-2025 academic year, the annual minimum is $60 ($30/semester), but is subject to be raised based on practice facility rental costs, etc. Dues Assistance is available for those who need it, and is now completely anonymous to club sports leadership.
Incident Reports: More than two incident reports of bias, sexual assault, etc. in a club sports team
