Event Checklist

Before holding an event, all SAC organizations must complete the following :

1. Submit an Event Authorization Form (EAF) 

Organizations need to submit EAFs as early as possible —for every event, with no exceptions—so the SAC Commission has time to consider and approve them. To use university money for an event, an EAF has to be submitted at least 7 days in advance. The deadline is Friday at 5 p.m. before the Monday before the event.

2. Upload event to CampusGroups 

Once the Event Authorization Form and Public Health/Travel Forms (if necessary) have been approved, organizations must upload the event to CampusGroups.

Note: creating an event on CampusGroups is not equivalent to filling out an EAF.

3. Organizations should ask attendees to register for events on CampusGroups

Note: This is required for track and trace purposes and is informative if you plan to host the events annually.

Following the Event

Talk with your board about the success of the event, what went well, and what didn’t. Meet with your advisor to talk about your event and fill out a Post-Event Form.